Day 1: Community voices and experiences of past and present practice

Monday 8 May 2017

Summit MC and Facilitator

Jenny Brockie is well known for hosting SBS TV’s weekly program Insight, where she facilitates lively and thought provoking discussions on a wide range of topics. Jenny’s career spans television, radio and print. She has received a swag of awards for her work including the Gold Walkley, two AFI Awards, a Logie, and a Human Rights Award. Jenny has also won eight United Nations Association Media Peace Awards for her work on Insight.

Time Session Description
8.30 – 9 am Registration
9:15 – 9:30 Welcome Welcome to Country

Welcome to the Summit

9:30 -11:00 Why don’t we do better, when we know better? The recordkeeping and archiving needs for childhood out-of-home care are part of one of society’s wicked problems, namely how to ensure that the systems set up to protect children from abuse and neglect do not themselves cause harm?

In this session we will hear from eminent community advocates of the importance of quality recordkeeping and archiving for those who as children have been caught up child welfare and protection systems. We will also hear of where recordkeeping and archiving systems are failing to meet lifelong identity, memory and accountability needs, why the problems are systemic and what we need to do transform the way records for childhood out-of-home care are created, captured, managed, archived and accessed.

Opening keynotes by

11:00 -11:30 Morning tea Interaction with Imagined Archive Exhibition
11:30 – 1pm Got my file, but that’s not me In this session, we will hear from community representatives about their expectations of recordkeeping and archiving systems to support lifelong wellbeing. The aim is to identify the ways in which records and archives impact on developing and nurturing a sense of self, maintaining connections to family, community and culture, and in supporting quality decision making.

Key Questions

  • What are the common identity, memory and accountability needs across Stolen Generations, Former Child Migrants, and different generations of Care Leavers? What are the particular needs for the different communities? How do they play out over lifetimes
  • Are children, young people and their adult selves having a say in their records and in recordkeeping and archiving processes? How are other sides of stories being told?
  • Having heard about these issues in a multitude of advocacy, inquiry, and research reports what gets in the way of addressing them?

Facilitated discussion featuring

1:00 – 1:45 Lunch Interaction with Imagined Archive Exhibition
1:45 – 3:15 What good recordkeeping ought to be In this session we will hear from those who create, manage, use and provide access to records about what they need from recordkeeping and archiving systems to provide quality services and support for lifelong identity, memory and accountability needs. The aim is to identify operational, technological, legislative, political, and cultural (organisational and professional) issues getting in the way of developing and implementing recordkeeping and archiving systems that meet these needs.

Key Questions

  • What are the features of good recordkeeping and archiving for childhood out-of-home care?
  • How can better access to records of past ‘care’ experiences be provided?
  • How can better records for children and young people in out-of-home care be created?
  • How to support children, young people and their adult selves having a say in their records and in recordkeeping and archiving processes?

Part A. Accessing records of past ‘care’ experiences

Facilitated discussion featuring

Part B. Recordkeeping in current and future out-of-home care

Facilitated discussion featuring

3:15 – 3:45 Afternoon tea Interaction with Imagined Archive Exhibition
3:45 – 4:45 Having input in a story that is going to be written about me In this session we will hear from young care leavers and advocates for better out-of-home care experiences about their aspirations for recordkeeping and archiving systems. The aim is to explore ways in which those who experience out-of-home care can participate in the recordkeeping and archiving that has an impact on their lives. It has been developed through The Imagined Archive Exhibition Project with young Care leaver advocates.

Key Questions

  • What rights do children and young people in out-of-home care have to records?
  • What rights do they have to participate in records creation, management and use?
  • Are these currently supported? Could they be better supported?
  • What do young people transitioning from out of care need from recordkeeping and archiving systems?

Presenters

4:45 – 5:00 Issues for Tomorrow A chance to reflect on the issues raised across the day’s discussions and to highlight the matters to address tomorrow led by Professor Sue McKemmish and Barbara Reed, COSI, Monash University
5:00pm Smoking Ceremony

Day 2: Planning For the Future: Transforming Practice

Tuesday 9 May 2017

Time Session Description
8.45 – 9am Registration
9 – 9:45 am Calls to action Justice Jennifer Coate will provide an update from the Royal Commission into Institutional Responses to Child Sexual Abuse on their records and recordkeeping findings and potential recommendations.
9:45 -10:45 Making change happen In this session, we will hear from those who have been part of advocating, developing and implementing strategic transformation agendas. The aim is to discuss how to bring together diverse interests to commit to working towards a shared vision.

Key Questions

  • What is involved in developing national approaches to overcome jurisdictional barriers and institutional and professional silos?
  • What is the role of government? What is the role for those outside of the government? What is the role of communities? What is the role of research?
  • How to empower individual and community participation?

Small panel discussion featuring

10:45 -11:15 Morning Tea Interaction with Imagined Archive Exhibition
11:15 -12:30 Recordkeeping and Archiving Reimagined In this session we will present some ideas around re-imagined recordkeeping and archiving systems. The aim is to explore the potential in digital and networking technologies to move beyond automating paper practices so that multiple rights in records can be represented and enabled.

Key Questions

  • What are the technological transformations needed to make lifelong living archives a possibility?
  • What are the non-technological transformations needed to enable such a vision?
  • What are some of the interoperability, sustainability, security and other challenges?

Community Archiving Systems

Family Finder

ChildStory

Rights in Records by Design

12:30 – 1:15 Lunch Interaction with Imagined Archive Exhibition
1:15 – 2:45 Planning the Future Part 1 A discussion with the range of stakeholder communities at the event to develop a shared vision of participatory recordkeeping and archiving systems.

Key Questions

  • What are the steps to developing and achieving a national framework for child’s rights in recordkeeping?
  • Where do we want to be in 1, 5, and 10 years? Where do we need to be?
  • Who can play what roles? What specific actions and accountabilities to assign? Who are the partners? Who are the champions?
  • What strategies for advocacy and raising recordkeeping awareness are required?
  • What outreach across jurisdictional, professional and disciplinary boundaries?
  • How can this plan for transformation of recordkeeping and archiving be integrated with child-centred practice reforms?
  • What would it take for care leavers to trust in a reimagined recordkeeping system?
2:45 – 3:15 Afternoon Tea   Interaction with Imagined Archive Exhibition
3:15 – 4:30 Planning the Future Part 2 Continued discussion with a focus on developing an action plan for transforming recordkeeping and archiving around multiple rights in records.
4:30 – 5:00 Outcomes, Reflections and Close In this final session we will reflect on what has been learnt across the two days of discussions.

Key Questions

  • What has the Summit achieved?
  • Where has it fallen short?
  • What are the next steps?

Contributors

THANKS AND CLOSE